Conference Code of Conduct

We are extremely excited about the upcoming conference and are looking forward to meeting you all soon. To make this conference truly successful we would like to ask all delegates to see themselves committed to our basic code of conduct. The main aim of this code of conduct is to provide a safe, inclusive and supportive environment for all participants in order to facilitate a meaningful experience to all. This code applies equally to organisers, keynote speakers, presenters, audience, volunteers and any other person attending or somehow taking part in our conference. Please take a few moments to read through our policy and procedures. If you have any questions, please email us at info@meccsapgn2017.com

This Code of Conduct is based on the example policy from the Geek Feminism Wiki, created by the Ada Initiative and other volunteers.

Click here if you would like to read more about why we need a code of conduct.

Code of Conduct

Borders and Boundaries: Territories, Technologies, Transgressions – MeCCSA PGN Conference 2017 is dedicated to providing a safe, inclusive and supportive environment for everyone, regardless of any race, ethnicity, culture, national origin, colour, immigration status, social and economic class, educational level, gender, sexual orientation, gender identity and expression, age, size, family status, political belief, religion, physical appearance, and mental and physical ability. We are dedicated to providing a harassment-free conference experience and therefore do not tolerate harassment and bullying of conference participants in any form. Sexual language and imagery is not appropriate for any conference venue, including sessions and presentations. Conference participants violating these rules may be sanctioned or expelled from the conference without a refund at the discretion of the conference organising committee

Harassment includes, but is not limited to:

  • Verbal comments that reinforce social structures of domination related to gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age and religion.
  • Sexual images in public spaces
  • Deliberate intimidation, stalking, or following 
  • Harassing photography or recording
  • Sustained disruption of talks or other events
  • Inappropriate physical contact
  • Unwelcome sexual attention
  • Advocating for, or encouraging, any of the above behaviour

Enforcement

Participants asked to stop any harassing behaviour are expected to comply immediately.

If a participant engages in harassing behaviour, event organisers retain the right to take any actions to keep the event a welcoming environment for all participants. This includes warning the offender or expulsion from the conference with no refund.

Event organisers may take action to redress anything designed to, or with the clear impact of, disrupting the event or making the environment hostile for any participants.

We expect participants to follow these rules at all event venues and conference-related social activities. We think people should follow these rules outside of the conference activities too!

Reporting

If someone makes you or anyone else feel unsafe or unwelcome, please report it as soon as possible. Conference organisers will make themselves known at the start of the conferences and will wear special badges (with a coloured background). You can make a report either personally or anonymously. Regardless of how you choose to make a report, you will NOT be asked to confront anyone and we will NOT tell anyone who you are.

Anonymous Report

You can make an anonymous report by filling in the following form (note name/contact is not required)

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We can’t follow up an anonymous report with you directly, but we will fully investigate it and take whatever action is necessary to prevent a recurrence.

Personal Report

You can make a personal report by:

  • Calling or messaging this phone number: +44 (0) 7969 347300 (Sarah). This phone number will be continuously monitored for the duration of the event.
  • Contacting a staff member, identified by staff badges with colourful background.

When taking a personal report, our organising committee member will ensure you are safe and cannot be overheard. They may involve other event staff to ensure your report is managed properly. Once safe, we’ll ask you to tell us about what happened. This can be upsetting, but we’ll handle it as respectfully as possible, and you can bring someone to support you. You won’t be asked to confront anyone and we won’t tell anyone who you are.

Our team will be happy to help you contact venue security, local law enforcement, local support services, provide escorts, or otherwise assist you to feel safe for the duration of the event. Here are some useful contact details. We value your attendance.

Email address for organisers: info@meccsapgn2017.com

Goldsmiths Security: +44 (0)20 7919 7105

City of London Police, Public Protection Unit: +44 (0)207 601 2940, you may also call 101 or if it’s an emergency, 999.

National Freephone Helpline for victims of sexual assault: +44 (0)808 802 9999

In case of medical emergency, the nearest A&E is at University Hospital Lewisham, +44 (0)20 8333 3000. For less urgent cases, you may also call NHS 111.

Local Taxi Company: 020 3221 2121 (New Cross Cars)